– Acting as the contact point between the Chairman and partners, customers, suppliers and internal employees.
– Screening phone calls, inquiries and handle as appropriate
– Greeting and welcoming partners and customers visiting Chairman’s office, establishing and maintaining relationships with customers and suppliers of the corporation.
– Managing diaries, minutes and organising meetings and appointments.
– Establishing, implementing and maintaining procedures/administrative systems such as the process of conducting records to shorten time and improve efficiency of meetings.
– Booking and arranging travel, transport and accommodation (breakfast, lunch, brunch, snack) for the Chairman.
– Supporting to organise events and conferences.
– Providing sophisticated calendar management for CEO by reminding the important tasks and deadlines to be completed.
– Typing, compiling and preparing reports, presentations and correspondence to the Chairman
– Collating, filing and making payment to expenses assigned by Chairman.
– Translating documents, interpreting for the Chairman in meetings when required.
– Conducting basic research, analysis, and report on the areas assigned by the Chairman: administration, legislation, media, business, …
– Supporting the Chairman with other miscellaneous tasks: making reservation, external relation, customer care, and the Chairman’s family and personal affairs.
– Being in charge of logistics arrangement inside the Chairman’s office.