Tam Son Yachting is looking to hire a Technical services assistant.

The job can range widely in duties and responsibilities, in liaising with Accounting Department and other related departments, from handling a specific type of administrative work, to coordinating operations between the back office and Marina teams.​

1. Technical service tasks

• Prepare quotation, contract for yacht repair, maintenance – machinery equipment, spare parts replacement…
• Provide price or/and quote to clients tools/cleaning products & equipment, additional installation interior/accessorizes….
• Responsible for coordinating activities to quote for spare part and service charge to customer.
• Follow up and record all operations related to the warranty process (invoicing, payment work labor cost, technical spare part, material & consumable)
• Coordinate with accounting service on billing and following customer’s payment for yachts which are not under yacht management agreement.
• Record & update expenses and information required of each job/ service on service calculation file, importation parts

Berth and YSC management

• Storage record of facilities, assets (tools & equipment, parts, material & consumable….) and document related if have.
• Monitor the stocks and coordinate new needs with purchasing.
• Monthly, input data of “electric & water” indicator to accounting team for further charge to clients.

2. Purchasing support

Order/ purchase: cleaning tools & product, material & consumable, equipment, periodic replacement accessorizes, facilities repair/ replacement… for:

• Yachts (under/not under Yacht Management)
• Vinhomes Central Park Marina & SwanBay Marina.
• Follow contract, document and make further payment for suppliers (local and overseas)
• Be coordinator with external services for such as: Radio license, VR

3. Admin tasks

• Be in charge of all type of payment for Service & Facilities service.
• Follow up for payment rental fee & unities at YSC as due date.
• Coordinate with Logistics Department (of Tam Son International Co.) for importation parts, equipment (warranty/non-warranty items), other material & products which serve for yacht field: invoice, sales contract, other document required (from overseas suppliers, partners
• File & manage all documents of Brand, Service & Facilities Department
• Record working time, overtime, leave record of team (engineers & berth staff) and support berth staffs to update work shift calendar per month.
• Handle petty cash flow of the department.

4. Others: Other assignment from Manager and COO/ Brand Director.

Working hours: 8AM to 5PM from Monday to Saturday, overtime policy applied