Position Summary

The Document Controller is responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or Quality Management System, C-TPAT hard copy documentation be approved by departments in a timely, accurate and efficient manner.

The purpose is to enforce controlled processes and practices for the creation, review, modification, issuance, distribution and accessibility of documents ..

Key Responsibilities

Importance: 1 Percent of total job: 70%

– Allocates and controls the document numbering

– Set up HQMS user in portal and training pages

– Works with precision to ensure that all electronic

– Accurately updates information as required

– Manages documents (internal & external)

– Checks compliance and quality of documents

– Maintains a list (register) & files documents

– Distributes documents to relevant people

– Liaises with Client / Contractor / Subcontractor

– Reports on the progress of documents

– Provide Document/ record training

Expected End Result:

– Released documents on time

– Ensure documents be controlled and effective

Importance: 2 Percent of total job: 20%

– Support C-TPAT execution on checking the compliance such as Gemba Walk

– Support on admin activities like arrange facility and connect C-TPAT team in audits

– Follow up C-TPAT findings

Expected End Result:

– Ensure finding be closed on time

Importance: 3 Percent of total job: 10%

– Other task from higher level

Expected End Result:

– Complete assign task effectively