Scope of Work
Reporting to the iDE Vietnam Country Director, the Finance Manager is a critical member of the iDE Vietnam leadership team charged with all aspects of finance and accounting, grants management including statutory compliance for the country programs and ensuring compliance with iDE financial policy, and timely and accurate financial reporting for management and donors preparing financial reporting that strictly complies with reporting requirements from a variety of donors and in a variety of formats. The Finance Manager also ensures that financial audits are performed in accordance with International Standards on Audit as well as iDE policies and guidelines. This includes annual financial statement audits and donor stipulated audits.
In order to ensure accurate reporting, tracking and achievement of goals of the organization, the Finance Manager is required to collaborate with and report indirectly to the iDE Regional Finance Manager (RFM) in a matrix reporting arrangement.
Duties and Responsibilities
● Ensures, in close cooperation with the iDE Vietnam Country Director and RFM, that iDE’s financial policies are clearly communicated and enforced throughout iDE Vietnam’s programs, including amongst project partners, to ensure the highest possible integrity and compliance throughout its operations. This should be demonstrated by consistent achievement of high quality audit reports.
● Responsible for planning, budgeting, organization, and implementation of procedures for fiscal reporting and administration, risk management, cash management, foreign currency exchange and banking relationships.
● Provides comprehensive, timely, and accurate analysis and interpretation of all financial reporting to assist the iDE Vietnam Country Director and other managers in achieving objectives.
● Provides timely and accurate financial reporting to iDE’s headquarters office on a monthly basis including analysis of any budget variances and highlighting of any key risks.
● Prepares timely and accurate reporting for donors on required schedules, deliverables and milestones.
● Ensures compliance with Vietnam tax and other statutory reporting requirements, as applicable for the non-profit sector.
● Prepares daily/monthly journal entries and ensures that expenditures are properly, accurately and timely allocated to projects prior to posting in the iDE global financial system.
● Prepares monthly bank reconciliations with bank statements to ensure that all cash disbursed and received was accurately accounted.
● Develops cash flow monitoring tools to efficiently track and improve cash management.
● Ensure monthly revenue recognition is properly recorded and reconciled for all grants and projects.
● Reviews and reconciles intercompany accounts on a monthly basis; communicates with the RFM on any discrepancies.
● Manages and monitors inventory by completing monthly inventory count to ensure that the corresponding physical inventory reconciles the recorded inventory value on the ledger.
● Records properly all inventory sales with the related cost of sales to reconcile inventory movement with the ledger.
● Manages fixed assets schedule to ensure proper recording of depreciation expense of iDE owned assets.
● Manages the annual audit for iDE Vietnam to ensure timely completion of the audit.
● Supports the iDE Vietnam Country Director and other managers in the development of detailed annual work plans and budgets.
● Supports the iDE Vietnam Country Director and other managers in achieving success of country programs by developing forecasts of grant activity on a monthly basis to ensure that resources are properly deployed to optimally support active grants. Ensures that timesheets are properly prepared and reviewed to accurately document and support work efforts on these active grants.
● Maintains effective linkages between technical components and finance and administrative functions within the organization.
● Manages overall accounting and book-keeping for the organizational financial transactions and ensures that financial records are up to date and accurate.
● Provides administrative support to project procurement responsibilities including the management of vendor relationships and ensure compliance with iDE policies and procedures.
● Periodically prepares and proposes updates/amendments to iDE Vietnam’s finance policies and procedures as deemed necessary.