1. Goal of position (Why was this position created?)

To lead the complete agenda of the segment, to help the manager in his / her management work to ensure smooth running of the Segment/company. Co-participation in raising the quality level in terms of Schaeffler Group quality policy and environmental protection in line with valid environmental policy and health and safety at work.

2. Tasks (Description of main tasks)

• Manage and track calendar, dates of head of Segment.
• Evidence of Outgoing, Inbox, and Internal Mail
• Organizing business trips
• Organizing for visitors + cleaning
• Managing travel orders – issuing travel orders (senior + factory workers) + engaging new THP colleagues for application, billing and archiving.
• Support legal topics for visitors and supporter, expat
• Securing hotels and air transport for all colleagues traveling on a business trip and cars for colleagues from manufacturing (THP requesting themselves)
• Provision of accommodation for external visits
• Securing office supplies for whole segment.
• Documents and storage according to ISO/IATF requirements.
• Electronic Documentation – Coordination, Consultation, Guidance, Intrusion Records, Assignment of Tasks in CA, Monitoring Implementation
• Support Segment manager for cost monitoring
• Provision of representative articles (Kaizen)
• Provision of meal for segment employee.
• Meeting room management, 5S – Responsibility for Secretariat, Head of Segment and Meeting + Coordinator in all other offices
• Liability for long-term and short-term property of the Segment inventory
• Evidence of participation of THP employees
• Overtime + Storage – R-Cat.
• Create job descriptions, and other personal documents – change cards, training plans …
• HCO requisition and tracking.
• Provide training vouchers for personnel departments
• Book Management Training – THP
• Training and effectiveness monitoring – THP
• Employee Tracking + Updates
• Updated organizational chart
• Responsibility for the timeliness of the spare matrix for THP
• Access permissions – SAP and Network colleagues
• Release the MAFF + cancellation logs
• KVP – importing tasks into a system based on top segment requirements + monitoring their performance
• Securing minor adjustments in building maintenance
• Coordinates annual tax accounting for the entire segment
• Managing and updating folders – infopublic, intranet, data …
• Complies with all Schaeffler environmental regulations and policies as defined in the operating procedures
• Complies with QS regulations
• Complies with Schaeffler organizational standards
• Responsible for cleanliness and order at your workplace and documentation