Perform daily administrative tasks for Store’s smooth HR operations in term of training, recruitment, HR management & Reports
Recruitment activity

• Coordinate with Hiring Manager to understand the scope, responsibilities and requirements of positions to be filled.
• Define job accountabilities and requirements of vacancies, make necessary adjustments to the description and expectation to fill in the positions.
• Implement recruiting process: phone screening, interviews, reference check, offer…
• Follow up with filled vacancy to ensure the selected candidate to meet company’s needs, resolve issues with Hiring Manager on staffing actions.
• Manage existing candidate database to exploit for future positions.
• Maintain a good relationship with candidates for future and/or unexpected hiring need
• Create strong network within company, vocational centers and universities, in social channels to maximize the chances.
• Identify appropriate channels for sourcing potential candidates, take initiatives for attracting and retaining talents.
• Manage applicant information in recruitment database in proper manner.
• Stay up-to-date with industry trends
• Conduct exit interview and analyse the reasons of resignation.
• Prepare recruitment reports weekly/ monthly

Training activities

• Be in charge of new staff orientation program.
• Train promoters on Store rules.
• Receive training request from Line Manager(s) and work with them to develop materials for training.
• Prepare logistics for training (book room & projector, send invitation, check attendance, make training report etc.) & conduct training.

Employee Relation & Performance

• Participate in Branding activities through social media channels.
• Coordinate with universities, events in relation to targeted hires.
• Support Management Trainee program to attract the most potential candidates.

HR management & Reports

• Ensure General Staff’s attendance and attire.
• Identify potential staff for succession planning purposes.
• Check information and provide report when necessary.
• Manage all store staff & Promoters personal and job information.
• Take photo for new staff (including Promoter) and proceed employee magnet card printing.
• Collect new staff’s information and process hiring step on the system.

Rules and Regulations

• Follow all working procedures, the company’s policies, rules and regulations.
• Check, monitor, remind and guide General staff to follow the rules and regulations.

Other duties

• Support other departments as necessary.
• Other tasks or responsibilities as assigned by Division Leader & Store Manager