Account Payable: Check supplier’s Invoices and related supporting documents and key transactions into system in compliance with accounting standards, Company’s policies and procedures, related Local Authorities’ regulations (Including: Intracompany transactions (nontrade)). Checking contracts of service /non-trade (supplier).

Daily:

• Check payment documents (Including invoices, purchase orders and goods received notes, expenses account,…) to ensure compliance with company policy, MOA,…
• Monitor AP aging to ensure payment made on time.
• Check outstanding payment and perform the reconciliation between Company and supplier’s/inter companies’ statement account for the payment control.
• Checking payment voucher from banker to ensure all claims are in accordance with the company policy.
• Receive & check all invoice from inter/intra-companies and get proper approval for payment to inter-companies (Including supporting document, approval for payment, ….) and issue invoices/debit note/credit note back charge to inter/intra-companies.
• Issued invoice for sales of fixed asset, compensation breakage (if any).
• Review/Check contract for items involving in Finance to ensure compliance with company policy: Contracts on system and feedback to owners (of Contracts) before sending to Chief Accountant.

Monthly:

• Assist month end closing (Recording Journal entries for accrue expense, allocation prepayment expense, making Reconciliation between Account Payable subsidiary and General Ledge, Aging Creditor reports, …)
• Inter/intra-companies: need to inform OPCO accrue transaction, perform reconciliation to ensure all transaction match with OPCO.
• At the end of the month, coordinate with banker to check and reference bank statements to ensure all transactions are tallied with G/L and others dealing with them and to ensure money transfer from Collection account to Current and HVBB accounts properly.

Banking: preparing payment vouchers and bank payment order & check payment documents and key transactions into system in compliance with accounting standards, Company’s policies and procedures, related Local Authorities’ regulations.

Daily:

• Checking payment requisition, preparing payment vouchers (VND/USD/EUR…) to ensure that all documents are adequate, valid, accurate and payments to employees/supplier/Tax Government are done timely.
• Follow current bank, deposit contract, collecting interest from deposit.
• Payment to employee (e-claim): Receive/check/key transaction into system, payment requisition (including invoice, supporting documents, …) to ensure compliance with company policy, MOA.
• Quarterly, payment to SP (promotion program) will check information with Business License to ensure beneficiaries name, bank account info, PIT number and PIT amount for deduct exactly.

Monthly:

• Preparing “accrued expenses list” (if any) to support the monthly closing, Bank/cash reconciliation, company advance/refundable reports and follow up on overdue advance, masturbate refundable deposits and supporting document verifying.
• Collecting cash (if any) from employees/external parties and recording to accounting system to perform smoothly daily cash count and match bank statement.
• Reconcile bank statement monthly to ensure a match with general ledger.

Fixed Asset (FA): make monthly report, reconciliation & year end closing

• Recording to the system status of fixed asset (additional, transfer, disposal, depreciation, …) based on proper supporting document to ensure compliance with accounting standard & company policy.
• Monthly: Performing depreciation journal and other adjustment/transfer (if any) of fixed asset for general ledger book, reconciliation to ensure a match between subsidiary ledger and general ledger.
• Performing fixed asset sighting periodically and preparing fixed asset reconciliation when need.
• Make annual budget for depreciation expenses.

Other:

• Support/submit to Internal Auditors, External Auditors /Tax Departments as their requirements
• Other task assigned from the Chief Accounting.